Effective date: 23/10/2025

The Voice of Early Childhood (TVOEC) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This privacy policy outlines how we collect, use, and store your data when you visit our website, engage with our content, or contact us.

1. Who we are

The Voice of Early Childhood (TVOEC) is a platform dedicated to sharing reflective, research-informed, and practice-based insights from across the early childhood community. Our website address is: [www.thevoiceofearlychildhood.com].

For the purposes of data protection law, TVOEC is the data controller, meaning we are responsible for how your personal data is collected and used.

2. What personal data we collect

We may collect and process the following types of personal data:

• Contact information (e.g. name, email address, postal address) when you sign up for our newsletter, contact us directly or purchase conference tickets
• Website usage data (e.g. pages visited, time on site, browser type) collected through cookies and analytics tools
• Content contributions (e.g. article submissions, podcast proposals, or comments) that you choose to share with us
• Communication data, including email correspondence and feedback
• Social media interaction data if you engage with our content through platforms like Instagram, X (Twitter), LinkedIn, or Facebook

We do not collect sensitive personal data unless explicitly provided by you, and only where necessary for a specified purpose.

3. How we use your personal data

We use your personal data for the following purposes:

• To respond to enquiries or contributions you send us
• To send you newsletters and updates, if you have subscribed
• To improve and personalise your experience on our website
• To analyse how our website is used and improve its performance
• To engage with our audience through social media and other communication platforms
• To fulfil any legal or regulatory obligations

We will only use your personal data where we have a lawful basis to do so, including your consent, the performance of a contract, compliance with a legal obligation, or our legitimate interests.

4. How we store and protect your data

Your data is stored securely, using password-protected systems and platforms. We take reasonable technical and organisational measures to protect your personal data from unauthorised access, misuse, or loss.

Where we use third-party services (e.g. email marketing tools or website analytics), we ensure they comply with data protection standards and only process your data in accordance with our instructions.

5. Sharing your data

We do not sell, rent, or trade your personal information. We may share your data with trusted third parties who support the operation of our website or services (such as web hosting providers or newsletter platforms), but only to the extent necessary and under data-sharing agreements that safeguard your rights.

In rare cases, we may need to disclose your personal data to comply with a legal obligation or in response to lawful requests by public authorities.

6. Your rights

You have the following rights under UK data protection law:

• The right to access your personal data
• The right to correct or update your data
• The right to request deletion of your data
• The right to object to or restrict how your data is used
• The right to withdraw your consent at any time (if processing is based on consent)
• The right to lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at: [insert contact email address]

7. Cookies and tracking technologies

We use cookies and similar technologies to enhance your experience and collect anonymised data about website usage. You can control or disable cookies through your browser settings, but this may affect how our website functions.

For more information, see our separate cookie policy.

8. Links to other websites

Our website may contain links to external websites or resources. This privacy policy applies only to TVOEC’s website. We are not responsible for the privacy practices or content of external sites.

9. Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page, and we encourage you to review it periodically.

10. Payments and ticket sales

When you purchase conference tickets or other paid content through our website, your payment is processed securely by a third-party provider (such as Stripe or Eventbrite). TVOEC does not store or have access to your full payment or bank details.

We may collect basic contact and booking information to manage your registration and communicate with you about the event. This information is processed in line with this privacy policy.

For more information on how your payment data is handled, please refer to the privacy policy of the payment provider you use during checkout.

11. Contact us

If you have any questions about this privacy policy or how your data is handled, please contact us at:

Email: [info@thevoiceofearlychildhood.com]Website: [www.thevoiceofearlychildhood.com]Data controller: The Voice of Early Childhood